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What is Quickbooks Remote Desktop Services? 

Remote Desktop Services (RDS) is a technology offered by Microsoft Windows Server 2008 R21 and Server 2012 that allows multiple users to access applications, data or virtual desktops located on a central server.

This technology was formerly known as Terminal Services in Windows Server 2003 and is now one part of a greater set of virtualization technologies offered by RDS. Intuit has taken advantage of RDS to make it easier for businesses to extend QuickBooks Enterprise Solutions to multiple users. With RDS, administrators only need to install QuickBooks once in order to make it available for use by multiple users on multiple machines.

Up to 30 users, depending on the number of QuickBooks licenses purchased, can work with a company data file at the same time. A user interacts with QuickBooks via RDS the same way as if it were installed locally. Client software on the users personal computer, called Remote Desktop Connection, allows the user to log in to the server to establish a session.

QuickBooks can then be accessed through a web page, icon or an access point within the Start Menu on the users PC and used remotely.

The users computer displays images of the application from the server and sends back keystrokes and mouse selections to the server where they are processed. Users experience much higher performance levels because they are utilizing the servers

RDS simplifies QuickBooks setup and maintenance requirements. To start, system administrators can quickly give users access to QuickBooks by installing and configuring it one time on a server with RDS.

Subsequent software updates only need to be performed on one computer as well. As another benefit, Microsoft and third-party developers provide Remote Desktop Connection client software for most operating systems, including Mac OS, Linux and older versions of Windows.

This means a business can make use of its existing hardware and operating systems even though QuickBooks Enterprise is designed to be installed on personal computers running Microsoft Windows XP (Server Pack 2), Windows Vista, Windows 7 or Windows 8.

As a result, businesses can save on IT infrastructure costs since computer hardware and operating systems will not need to be changed or upgraded as frequently. “The key benefit of Remote Desktop Services is that there’s only one machine to manage for multiple users to access locally or remotely.

The remote aspect is important because everyone needs remote access today. Quickbooks error support number +18772499444 There’s no reason to buy workstations that just sit in the office and do one thing. That’s just a waste of money. For the cost of three or four workstations, you can have a server.” —Andrew Abrams, Executive Director and Co-founder of Technology In A Box Furthermore, complementary applications such as Adobe Acrobat and Microsoft Excel can also be provided on the same server so that users can easily access other applications they need when working with QuickBooks

Put simply, QuickBooks running on a network using RDS outperforms those that don’t. In a network that doesn’t utilize RDS, the QuickBooks company data file sits on either a dedicated file server or a workstation, which is referred to as the database server.

Each computer at which a user needs to use QuickBooks must have its own copy of the QuickBooks application installed and be connected to the database server in order to access the company data file.

Data sent by QuickBooks across the network on any one computer must be transferred between that computer and the database server to be reintegrated with the data file. When a single computer or connection is sluggish, processing time is delayed for everyone while the server waits for commands entered by each computer in the network to be completed sequentially.

In this type of setup, the network speed is constrained by the slowest computer or the slowest connection. (See Figure A.) In a setup with RDS, the QuickBooks application and company data file are both located on the server; individual user’s computers do not need a copy the QuickBooks application installed. Users log directly into the server, where the QuickBooks application is executed and commands are carried out.


Better and more cost-effective remote access RDS allows QuickBooks users to work anywhere: in the office, on the road, from a satellite office, or from home. Alternative remote access services offer similar capabilities, but users often find them to be slow. Compared to these, RDS is much faster so QuickBooks performance is optimized even in lowbandwidth scenarios.

These remote access services also usually require a designated workstation in the office for each remote user to connect to. When a workstation is accessed remotely, no one else in the office can use it. Fortunately, RDS makes it possible to provide remote access to multiple employees using one shared server, so there are no tied up workstations